Who needs a paperless law office, really? Well, maybe you do? How much time do you spend looking for files? How much time do you spend looking for the document that you need in that file? How frustrated do you get when that document is not readily available at your fingertips when you need it? Do you yell at your secretary for misplacing it? Do you have guidelines for where that document should have gone in the first place?
Creating a paperless law office is the first key to an On Demand Law Office. The voice in your head says “who am I kidding, I can’t do that.” Or, “lawyers have worked the same way for years, why change it?” But you came to this website because it is not working, or maybe it’s not working well for you. This same routine robs you of valuable time and effort and frustration.
There are things you should spend time on, searching for documents should not be one of them. There are things that you should devote significant effort toward, searching for documents should not be one of them. There are things that you should get frustrated about, searching for documents should not be one of them.
But what can you do about it? Is there anything you can do? You’ve already heard your little negative voice in your head tell you that you can’t do it.
But what if you could?
The voice of negativity will never allow you to succeed, so stop allowing it to speak into your life and your law practice. Instead, just ask yourself one question: what facts would need to be true in order to create a paperless law office?
You’d be surprised to know that the first step in creating a paperless law office is creating an easy system for dealing with the paper. Chances are, you already have a system in place. Having this system doesn’t necessarily mean shredding everything after it is scanned and filed electronically. You can create a paperless law office while still maintaining your paper files too (in fact, this is exactly what I do). The ultimate goal; however, is for you to learn how not use the paper and use your PDFs on a computer or tablet to get work done.
You can eliminate the time, effort and frustration that ensnares you today because you can’t find what you need when you need it. But it will require you to follow a process, install a system, and follow through. You might be skeptical about this whole paperless law office thing and with all the hype today, let’s take some time to dispel some myths and set some realistic expectations before we go any deeper.
1. Creating a paperless law office is NOT easy and it takes a lot of hard work
Nothing worth doing is easy. If someone has told you that creating a paperless law office is easy, he is lying to you. The practice of law is not easy. Running a business is not easy. If you are here looking for a quick fix for all of your troubles, you’ve come to the wrong place. We won’t tell you that this transition will be easy. It takes a significant contribution on your part and your staff’s part to successfully transition from “paper only” to “paperless.” Your staff might rebel. They might complain, but you must be steadfast in your determination to make this work.
2. Creating a paperless law office does NOT happen overnight.
Overnight is not an option for hardly anyone. Unless you are willing to pay significant amounts of money to temporary staff to convert your office, this will be a process that takes at least a year, maybe more. The truth is that you will not have a paperless law office tomorrow (unless you’re fresh out of law school and you don’t have any clients). Like other things in the law business, you have to have a long view. Where do I want to be in one, two, or three years? You can’t go paperless overnight, unless you stop everything for a couple weeks and just scan, label and file electronic documents, and who has time for that? Here, you will learn a process that allows you to transition over time.
3. Creating a paperless law office is NOT impossible.
I’ve done it, over time. It is not just a pipe dream here. Determination and grit may be required, but this is certainly not impossible. As I indicated above, while I have my paperless law office going full force, I still have every piece of paper in a file too. Do I use those paper files? Nope. But do I have them? Yep.
Why? Redundancy. I have a server that hosts all of my paperless files. That server is backed up on two other servers in house and one server off-site. But if, in the unlikely event of a technological Armageddon, I lose all of my electronic files, I still have the paper. Redundancy. It is worth it.
NOW, STOP TALKING ABOUT IT AND GET STARTED!
STOP spending time looking for files!
STOP spending your time looking for the document that you need in that file!
STOP getting frustrated when that document is not readily available at your fingertips when you need it!
STOP yelling at your secretary for misplacing it!
Instead, lets walk through a process of creating a system that will dealing with your documents. You should be able to use this system to make your practice more efficient so that you can make more money in less time. That will allow you to spend more time with family, play an extra round of golf this month, visit more friends from days gone by, see that movie you’ve been wanting to see.
You can do this! And we can help! You can read more about how to create your paperless law office here. What you do with the physical paper is up to you. Subscribe to on the right and posts and we will show to change your practice forever!